AI Streamlines Meetings & Unlocks Team Potential

A I • May 02,2024

A construction startup tackled lopsided meeting participation and messy follow-up with an AI tool. It tracked speaking time, revealing participation patterns. This led to more balanced discussions, better meeting flow captured ideas, and happier employees.

Client:

Clearstory is a construction tech startup based in San Francisco that develops software for project management and communication. Their platform helps contractors, owners, and other stakeholders collaborate and share information in real-time. Clearstory is a leader in the construction tech space and is poised for continued growth.

Problem Statement:

The Clearstory Engineering Department faced two major challenges that hindered their communication and productivity:
● Unbalanced meeting participation: Some team members, likely extroverts, dominated discussions, while others, possibly introverts with valuable insights, remained silent. The unbalanced flow of conversation restricted the team from fully capitalizing on its members’ collective intelligence.

● Inefficient meeting follow-up: The process of capturing meeting outcomes was time-consuming and error-prone. Important information was often lost or forgotten, leading to inefficiencies and frustration.

Results:

☑️ Increased participation: The AI meeting platform provided data on meeting contributions, encouraging quieter team members to share their ideas, leading to a more balanced and inclusive discussion environment.

☑️ Improved meeting efficiency: Automatic generation of meeting summaries eliminated the need for manual post-meeting updates, saving the team valuable time.

☑️ Captured and remembered ideas: The tool helped to capture ideas from quieter team members and ensure they were remembered.

☑️ Enhanced employee satisfaction: The AI meeting platform contributed to a more positive experience for Clearstory employees by facilitating a more inclusive environment.

AI Solution:

Clearstory implemented Equal Time, an inclusive AI-powered meeting platform, to transform meeting dynamics and streamline workflow. Leveraging artificial intelligence, Equal Time guarantees everyone’s voice is heard in meetings, regardless of introversion level, fostering a more inclusive and productive environment.

Key Features of Equal Time:

● Real-time feedback: Provides speaking time percentages, monologue counter, and group speaking balance visualization, helping to identify and address extroverts’ dominance and ensuring introverts have opportunities to contribute.

● AI-powered summaries: Automatically generates detailed meeting summaries, including key takeaways, action items, and next steps, eliminating the need for manual note-taking and ensuring everyone has access to the same information.

● Meeting Optimization Tips: Offers customized advice for enhancing meeting dynamics, such as empowering quieter voices and promoting equal involvement from all team members.